We ask that you read this privacy notice carefully as it contains important information on who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information and on how to contact us and supervisory authorities in the event you have a complaint.
Who we are
Prince Family Law collects, uses and is responsible for certain personal information about you and we are known as the ‘data controller’.
We are a Limited Company, authorised and regulated by the Solicitors Regulation Authority No 557290
We are registered with the Information Commissioner’s Office under registration reference Z8964444. Our Data Protection Officer is Sarah Hall who can be contacted by email [email protected]
Information collected by us
The exact information we will request from you will depend on what you have asked us to do or what we are contracted to do for you. There are two types of data that you may provide to us:
- Personal data is general information that you supply about yourself. For example, but are not limited to – Name, Address, Date of Birth, Gender & contact details.
- Sensitive Personal data is by its nature, more sensitive information. For example, but are not limited to – racial or ethnic origin, religion, health or criminal convictions.
The main reason for asking you to provide us with your personal data, is to allow us to carry out your request for us to represent you and carry out your legal work.
The collection of this data is also a regulatory requirement for us, to comply with our obligations under law and as set out by the Solicitors Regulation Authority. We will need to process your data for the purposes of anti-money laundering checks and to allow us to act on your behalf in your matter.
How we use your personal information
In the process of carrying out our services it is important for us to retain personal data about you. Receiving your information is a contractual requirement and failure to provide it will mean we are unable to proceed with your case or provide you with the services you have requested.
Who we share your personal information with
We routinely share information with organisations which provide a service to us or act on our behalf, on the understanding that they will keep the information confidential, for example, our IT providers, Accountants, Barristers, Experts and Surveyors, to name a few.
In the event that any of your information is shared with any third parties, we will ensure that they comply, strictly and confidentially, with our instructions and they do not use your personal information for their own purposes unless you have explicitly consented to them doing so. We do not share your data with any international organisations.
There may be some uses of personal data that may require your specific consent. If this is the case, we will contact you separately to ask for your consent which you are free to withdraw at any time.
We will share personal information with law enforcement and any third party to satisfy any legal or regulatory requirements, such as The Solicitors Regulation Authority, the Legal Ombudsman, HMRC and HM Courts and Tribunal Service to name a few.
External firms or organisations may conduct audit or quality checks on our practice from time to time. They may wish to audit, or quality check your file and related papers for this purpose. It is a specific requirement imposed on us that these external firms or organisations fully maintain confidentiality in relation to any files and papers which are audited, or quality checked.
How long your personal information will be kept
The personal information you provide to us will be retained only for as long as necessary to fulfil the purposes for which the information was collected or as required by the Solicitors Regulation Authority.
How do we protect your personal data
We recognise that your information is valuable, and we take all reasonable measures to protect it whilst it is in our care. We have high standards of technology and operating systems to protect personally identifiable data from loss, misuse, alteration or destruction. Our data protection and confidentiality policies are in place to ensure all personal data is handled and processed appropriately.
Under the General Data Protection regulations, you have a number of ‘rights’, to ensure that your personal information is being managed appropriately. Specifically, you have the right:
- To be informed
- Of access
- To rectification
- To erase
- To restrict processing
- To data portability
- To object
- In relation to automated decision-making and profiling
Who to contact
If you are concerned about the way your personal information is being managed by Prince Family Law you should, in the first instance, contact our data Protection officer, Sarah Hall at [email protected] for further information.